Petrol filling stations

Valuation Office Agency

November 7
12:20 2023

This guidance applies primarily to Petrol Filling Stations (PFS) but may also be referred to when valuing petrol sales forecourts as part of larger, multi-use hereditaments. Petrol filling stations forming part of a single hereditament with a superstore/hypermarket are dealt with at Rating Manual section 520 - (Hypermarkets and Superstores) and the accompanying Practice Notes. PFS located as part of Motorway Service Areas are considered separately in Rating Manual: section 710 (Motorway Service Areas). Background information on the PFS industry is at Appendix 1.

2. List description and special category code

  • Primary Description Code: CG
  • List Description: Petrol Filling Station & Premises
  • Scat Code: 209
  • Suffix G

3. Responsible Teams

Responsibility for inspection, survey and valuation rests with Regional Valuation Unit (RVU) referencers and valuers. The National Valuation Unit (NVU) is responsible for providing advice and support to RVUs, as well as the development of each national scheme of valuation when appropriate.

4. Co-ordination

4.1 The PFS class of property sits within the wider Transport CCT (Class Coordination Team). The CCT is responsible for the approach to and accuracy and consistency of PFS valuations. The team will deliver Practice Notes describing the valuation basis for revaluation and provide advice as necessary during the life of the rating lists.

4.2 Valuers have a responsibility to:

  • Follow the advice given at all times
  • Not depart from the guidance given on appeals or maintenance work, without approval from the co-ordination team .
  • seek advice from the co-ordination team before starting any new work

There is no specific legal framework for this class however The Petroleum (Consolidation) Regulations 2014 (PCR) which came into force on 1 October 2014 apply to workplaces that store petrol where petrol is dispensed, i.e. retail and non retail petrol filling stations. From October 2014 the petrol licensing regime is replaced with a petrol certification scheme. An owner of dispensing premises where petrol is kept needs to hold a Petroleum Storage Certificate (known as a storage certificate) to comply with the regulations.

6. Survey requirements

6.1 Inspections should be carried out in accordance with the Valuation Office Agency Code of Practice with the forecourt shop measured to NIA and other buildings measured to GIA for example workshops.

6.2 A 2 page inspection checklist should be completed (see Appendix 2) for all new properties and updated for maintenance work and stored in the property folder of the Electronic Document Records Management (EDRM) system. It is recommended ELDA is used to produce plans including one of the overall site layout.

Unit of Assessment / identifying the hereditament

6.3 On inspection it is first necessary to consider the Unit of Assessment and to identify the hereditament(s).

6.4 It should be noted at many PFS there can often be more than one rateable occupier and unit of assessment and a separate hereditament may need entering into the list, for example separately operated Electronic Delivery Lockers or hand car washes. Full details should be taken and consideration as to whether more than one unit of assessment is required.

6.5 It should however be noted that often there may be separate stand alone buildings on a forecourt operating under a well known brand name, for example providing hot coffee or fast food. In many of these cases, similar to a Motorway Service Area, the operator of the host i.e. the PFS, remains in paramount control of all parts and simply has franchise arrangements with well known brands. In these cases it is expected only one assessment will exist but clarification should be sought on inspection and full facts obtained. Advice can also be provided by Transport CCT members or the NVU.

7. Survey capture

After carrying out an inspection the following should take place:

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