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Detailed guide: Standard terms and conditions

Defence Science Technology Laboratory

January 31
13:06 2020

The guidance below will help you to understand who can apply for funding, the sort of projects the Defence and Security Accelerator (DASA) funds, and the terms and conditions of DASA contracts.

Who can apply

DASA submissions are welcome from the private sector, academia, individuals (i.e. sole traders) and Public Sector Research Establishments (PSREs). DASA will examine the legal status of organisations prior to placement of any contract. In most cases there are no nationality restrictions, however DASA individual competition documents will detail any necessary restrictions.

Excluding ineligible suppliers

We expect our suppliers to maintain the highest standards of integrity and professionalism in their business dealings and adhere to the laws of the countries where they operate.

We reserve the right to exclude a supplier whos been convicted of any of the offences or misconduct listed in the statement relating to good standing that will be sent to you if youre successful under a DASA competition.

What DASA funds

We fund innovative and exploitable ideas that could lead to an advantage for UK armed forces and national security, and support UK prosperity.

We use technology readiness levels (TRL) to give an indication of an innovation. See the table below for guidance.

TRL Ministry of Defence (MOD) definition
1 Basic principles observed and reported
2 Technology concept and/or application formulated
3 Analytical and experimental critical function and/or characteristic proof of concept
4 Technology basic validation in a laboratory environment
5 Technology basic validation in a relevant environment
6 Technology model or prototype demonstration in a relevant environment
7 Technology prototype demonstration in an operational environment
8 Actual technology completed and qualified through test and demonstration
9 Actual technology qualified through successful mission operations

If you have a product and are looking to become a defence supplier, you may wish to speak to the MOD Defence Suppliers Service.

What DASA does not fund

DASA generally does not fund the following unless explicitly stated in the competition document.

  • projects or manpower that is currently receiving funding or has already been funded from elsewhere in government
  • solutions at TRL 9, unless explicitly stated in the competition document
  • concepts which are not novel or innovative
  • consultancy

If you are concerned your project falls in to one of these categories and are unsure if you should submit a full proposal for a competition please submit an innovation outline which will be checked by a member of our team.

Our Competitions

You can apply for funding via a themed competition or the Open Call for Innovation. All open opportunities are listed on the Apply for Funding page.

In addition to the guidance on this page you must refer to the relevant competition document for the competition specific terms and conditions, including the specific contract.

Your Proposal

DASA recognises the value of your intellectual property (IP). We use a number of safeguards to protect the information you provide to us in your proposals, whilst allowing proper scrutiny of your submissions by our expert assessors, facilitating effective collaboration, and achieving appropriate transparency of how public money is being spent.

Unless stated otherwise below or in the relevant competition document, all information you provide to us as part of your proposal, that is not already available to us from other sources, will be handled in confidence. This information will only be used for the purposes for which it is provided to us. It wont be used for other purposes, without us having obtained the necessary rights and permissions to do so.

DASA reserves the right to disclose on a confidential basis any information it receives from you during the procurement process to any third party engaged by DASA for the specific purpose of evaluating or assisting DASA in the evaluation of your proposal. In providing such information you consent to such disclosure. Appropriate confidentiality agreements will be put in place.

As part of your proposal you will be required to provide a proposal title and a short abstract that you permit us to publish and use freely. You will also be required to provide a longer and more detailed abstract that will remain confidential.

We will keep the title; abstract; total price; technology area; organisation; and any related prior submission reference number, detailed in your proposal.

We will make sure all proposals which are downloaded by us from our online submission service are appropriately classified and get a digital watermark. The watermark names the person who will assess the proposal, along with the date and time it was downloaded.

Transparency

For proposals that we fund, in accordance with the Governments Transparency Agenda, we are required to publish information in respect of Contract documents, comprising:

  • all non-redacted elements of the final terms and conditions
  • all non-redacted elements of the contract schedules. This must include the overall price, but not a breakdown of the pricing structure if that detailed information can be redacted under the Freedom of Information Act
  • all non-redacted elements of your proposal where these are incorporated into the final contract schedules or the terms and conditions.

In addition to the above, for proposals that we fund we will publish on DASA website your organisation name and type; DASA reference (ACCxxxxxx) and project title; and contract value.

Our Standard Contracts

For your proposal to be accepted for assessment, you must tick a box to confirm your organisations unqualified acceptance of DASA terms and conditions for the respective competition. The following guidance will help you to understand what these terms and conditions mean.

DASA uses two primary contracts:

  1. The Innovation Standard Contract (ISC);
  2. DASA Short Form Contract (SFC).

The ISC is a short set of terms and conditions that have been created specifically for the provision of innovative requirements. This short and simple contracting method aims to encourage engagement with DASA, whilst having the complexities of some other contracting methods removed. The ISC comprises a set of core conditions (conditions 1-19) and additional contract specific conditions (conditions 20 onwards), supported by associated schedules. The ISC will be used for Themed Competitions and Open Call Rapid Impact Innovations.

The SFC is only used for the Open Call Emerging Innovations. It was designed to provide a low barrier to entry for Small-to-Medium Enterprises (SMEs) and Universities, and is used for low TRL research.

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