Guidance: Archiving completed vacancies (vX)

Civil Service Resourcing

March 14
14:44 2024

Once you have finished all onboarding actions, reserve lists are complete, and all applications are at a terminal status, the vacancy can be archived.

This will remove the vacancy from view but all application data will be retained.

Checking all vacancy actions are completed

A vacancy must not be archived until:

  • the vacancy closing date is in the past - to ensure that candidates can no longer apply
  • and any reserve lists have expired
  • and all the applications are at a terminal status

Archiving the vacancy

Ensure all outstanding actions are completed on the vacancy.

  1. Go to the vacancy
  2. Select the Summary tab.
  3. Select Edit.
  4. Select the Is Archived box, then Save.
  5. The vacancy will now be archived.

Once archived, vacancies will not appear in search results, however applications and scores will be kept until their deletion date.

Searching for vacancies or applications while including archived data may be slower, so you can hide archived data for standard searches. You can toggle between including or excluding archived data:

  1. Select your username at the top left of the screen.
  2. Select Show archived data or Hide archived data from the drop down options.

Help and support

Contact the Product and Support Team if you have a technical problem:

Published 28 February 2024
Last updated 14 March 2024 +show all updates
  1. Removed section on deleting interview schedules because it was misleading.

  2. First published.

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