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Which pupils to include

Department For Education

May 10
13:45 2024

Include pupils in the AP census if they:

  • were born between September 2005 and 31 December 2022 (pupils aged 2 to 18)
  • attend a school not maintained by a local authority for whom the authority is paying full tuition fees, or educated otherwise than in schools, pupil referral units, AP academies and AP free schools under arrangements made (and funded) by the authority

Independent schools

Include pupils who attend independent schools in England and Wales if the local authority pays full or part tuition fees. This may include pupils attending one independent school in another local authority area but the local authority pays tuition fees either in full or in part with a health authority

Do not include pupils who attend an independent school in your local authority area but another local authority pays the tuition fees.

In hospital

Include pupils who are in hospital (do not include pupils who are at a hospital school). This may include pupils attending hospital in another local authority area but the local authority is paying tuition fees

Do not include pupils who attend a hospital in your local authority area but another local authority pays the tuition fees.

Non-maintained special schools

Include pupils who attend a non-maintained special school in:

  • your local authority and you pay tuition fees either in full or part with a health authority
  • another local authority if you pay the pupils tuition fees

Do not include pupils who attend non-maintained special schools in your local authority if another local authority is paying their tuition fees.

Other provision or registered providers

Include pupils who are of school age and are:

  • not registered at a school, attend a further education (FE) college, and the local authority is financially responsible for them
  • asylum seekers attending an FE college or educated with voluntary providers

Other unregistered providers

Include pupils in a local authority placement that is not a school or hospital.

This excludes alternative provision providers that should be registered as an independent school if it meets the registration criteria

Work-based placements

Only include pupils on a local authority work-based placement.

Non-school settings

Include pupils who are educated in these non-school settings.

Community homes

Include pupils in community homes or units, including independent residential homes located inside or outside the local authoritys boundary, where:

  • education is provided on site
  • the local authority is wholly responsible for the education provision
  • the pupil is not re

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