GovWire

All schools must complete pupil registration for pupils reaching the end of KS2, including those working below the standard or unable to access the tests.

Pupil registration data is used to ensure the:

• pupil lists within access arrangements forms are accurate
• quantity of test materials provided is sufficient
• test attendance registers are accurate
• list of expected pupils for teacher assessment is accurate
• results data returned to schools matches the pupil data held in their management information system (MIS)

Schools should have more than one delegated member of school staff registered as a user on the PAG. This will ensure any PAG related activities are not the sole responsibility of one individual, reducing the impact of staff absence or shortages.

Checking your pupil data

To access the Manage pupil registration form for the first time, sign in to the PAG, select the My Activity tab, then Outstanding activity. Independent schools and pupil referral units with test orders will find the form in the Available activity section.

If you submitted your school census data to the Department for Education (DfE), your pupil list will already be populated with the latest available data. However, you should still check that the data is accurate.

By 11:59pm on Friday 7 March, you must:

• check your pupil list to ensure pupil data is correct, including full legal name, date of birth and unique pupil number (UPN)
• edit information if required
• add pupils who are not on your schools existing pupils list
• ensure each pupil has been assigned the correct pupil registration code

When making changes to your pupil data, we recommend selecting save after each pupil amendment.

Your data will not be populated yet if you:

• are a pupil referral unit, secure unit or independent school
• are a non-maintained special school that did not place a test order by the deadline in November
• did not submit your school census data to DfE

In these cases, you will need to upload your pupil data. You can do this by adding pupils individually to the Manage pupil registration form or by using the bulk upload template available in the Manage pupil registration - upload multiple pupils form. You can find this in your Available activity.

All community special, non-maintained special, foundation special, academy special sponsor led, free special or academy special converterschools must still check, upload or amend pupil data and ensure each pupil has been assigned the correct pupil registration code.

Uploading multiple pupils

Select the Manage pupil registration - upload multiple pupils form and follow the steps below:

1. Select Download to download the template.
2. Populate the template with your pupil data.
3. Ensure you have not changed any headers within the template.
4. Ensure your pupil information is entered in the required order and format examples are available on the form.
5. Save the file as a comma delimited (.csv) file.
6. Upload your file by selecting Select file.
7. Locate your saved file.
8. Submit.

After you submit the pupil data, you will see an onscreen confirmation message and receive a confirmation email. A copy of this email will also be available in your Completed activity.

If the data includes any errors, such as an incorrect UPN format, you will receive an email explaining the necessary actions to amend the data. You must make these corrections in the file and upload it again.

Pupil registration codes

All pupils will automatically show as Registered for each test subject. You can change a pupils status for each subject by selecting edit and selecting one of the following codes from the drop-down list:

Pupils who are learning outside their chronological year group for all subjects should be included in your pupil registration data at the end of the academic year in which they complete the relevant KS2 programme of study. If they have been incorrectly included, you should use the Unregistered code.

Pupils working below the overall standard of the tests (code B)

Pupils who are working below the overall standard of the KS2 tests, and who are not expected to reach the standard by May 2025, should be marked as:

• Below on the PAG during pupil registration
• B (Below the standard) on the test attendance register for each test that they have not taken

You can update a pupils registration record at any time, including on the day you are administering a test, if you change your assessment of their ability.

For English grammar, punctuation and spelling and mathematics tests, pupils must complete all tests papers to receive an overall test outcome. They cannot take one component of the test and be registered as below the standard for another for example, a pupil cannot take Paper 1 of the English grammar, punctuation and spelling test and be marked as B on the test attendance register for Paper 2. In this scenario, STA would correct the pupils status to A (Absent) for Paper 2.

If your school decides not to enter a pupil for the reading and mathematics tests because they are working below the overall standard, you should use either the pre-key stage standards or engagement model to provide a teacher assessment outcome.

Submitting pupil registration data

Independent schools

You will only be able to register pupils for the tests if you:

• placed a KS2 test order by Friday 15 November
• have a written agreement in place with the local authority that will monitor your KS2 tests
• informed us of your local authority monitoring arrangement on the PAG by Friday 6 December

Independent schools that do not upload their pupils details and complete pupil registration by Friday 7 March will not be able to participate in the

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