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Guidance: Record keeping and retention information for academies

Department For Education

January 28
15:09 2025

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Academies and academy trusts should follow good practice in relation to record keeping and retention.

This guidance sets out:

  • an introduction to record keeping, including what records should be kept by an academy or trust, how long to retain records and how records should be disposed
  • what should happen to records when an academy or trust closes
  • how to access pupil and staff records if they are transferred to a local authority

Updates to this page

Published 22 February 2022
Last updated 28 January 2025 +show all updates
  1. Updated the link to the ESFA enquiries form. Removed links to the Information and Records Management Society's academies toolkit, as it is now behind a paywall.

  2. First published.

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