Government Digital Service
To meet point 10 of the Technology Code of Practice your plans must show youve considered:
- how you will manage data throughout its lifecycle
- if any data you need is already available in government in part or in full
- how you collect and use data to continually improve your services
- how you can make your data accessible across government
- how the public can access your data
- how you will meet any relevant regulations
If youre going through the spend control process you must explain how youre meeting point 10. If you cannot meet this point you must tell the spend control team your reasons.
How making better use of data use will help your programme
Your programme will benefit from:
- saving time and money, by reusing open data that is already available
- reducing the risk of error and fraud, such as using standard identifiers for properties and streets to catch invalid addresses
- infrastructure and services containing consistent information
- a more consistent experience for citizens when they use government services online, which builds trust
- only collecting the data you need and only collecting it once
- making datasets interoperable to make data easier to share within your organisation and across other government organisations
Follow the required data regulations
Make sure you only hold data for specified purposes and consider the:
- Data Ethics Framework when considering ethical issues around using and assessing data
- Open Data Principles
- ICOs Data Protection Impact Assessment when assessing if youre following GDPR
- Government Transformation Strategy and the UK Digital Strategy
- the National Cyber Security Centres Protecting bulk personal data guidance
- point 9 of the Service Standard on creating a secure service
Plan how you will manage your data throughout its lifecycle
Make sure your data is not dependent on the lifecycle of your technology or service. Define and manage your datas lifecycle and storage in line with the rest of your organisations data estate so that you can continue to use the data for as long as you need it.
Consider using open standards to make sharing and reusing data easier. You should aim to make any of your data associated with your technology or service reusable by other government organisations. This does not include data that falls under GDPR rules or highly classified data.
Choosing the right technology, processes and training
You will need to choose the right data tools for collecting, storing, analysing, sharing and retiring data. Your choice should take into consideration the skills and capabilities you have within your organisation.
You should make sure your data collection practices meet user needs. You should also make sure your data tools and infrastructure are scalable and encourage collaboration.
Your data tools and infrastructure should:
- be understandable and accessible to staff who need to use them
- help ensure your data is current and accurate
- meet security requirements
Also consider whether your business processes include:
- training for staff
- recording the data you have and how you share it
- planning for data use across technology and services
- standardising data after collection so its easier to make it interoperable
- a purchasing strategy which considers the total cost of a technology tool or service through its full lifecycle
Agreeing and exiting supplier contracts
When you are using a supplier, you should make sure the contract provides you with access to all your data. Your contract must also specify the exit and renewal arrangements for your data. This includes making sure the supplier returns your data:
- in an open data standard format from the underlying database
- through an API that follows the GDS API technical and data standards
If you are agreeing a contract of over 20 million, the supplier must provide this API, as outlined in the Model Services Contract guidance.
Storing and standardising your data
The Governments Data Standards Authority and the Open Standards Board have approved a number of open standards for data for use by the government. Where possible and appropriate, you should use these standards to make it easier to analyse data and share it with other departments.
You should use the API technical and data standards and consider:
- where you will store your data and whether the location meets your organisations security requirements
- having a cloud hosting strategy
- making sure your chosen technology is scalable and adaptable for changing requirements
- making sure your data has audit trails that show how individual data records are accessed and updated
- how your organisation uses data and how easy it is to scale areas such as storage to meet your needs
Publishing and sharing your data
Follow the Data Ethics Framework to make sure youre using data based only on user needs.
Where possible you should work in the open and publish your data. If you plan to publish data, you should consider how you will follow the:
- Open Data Principles to ensure your data is open by default
- government metadata standards to improve data sharing across government
- Information Commissioners Office Code of Practice for data sharing to ensure you make the right decisions when sharing personal data
- API technical and data standards and the API design guidance when developing an API to publish your data
- guidance on