Detailed guide: How to publish gender pay gap reports

Government Digital Service

December 14
09:56 2020

Coronavirus (COVID-19): There have been some important changes to the enforcement of the gender pay gap reporting regulations this year due to the impact of COVID-19 on employers. For more information please read the press release from the Minister for Women and Equalities and David Isaac, Chair of the Equality and Human Rights Commission.

Prepare the data

The Government Equalities Office (GEO) provides guidance on:

The data you need to report must be accurate as of 31 March (this is called the snapshot date). Some types of data are calculated over the preceding 12 months. For example, the March 2017 snapshot data includes data about bonuses paid from April 2016 to March 2017. Put the year of the snapshot date youre using in your report and on the GOV.UK publication page.

Public sector organisations have up to a year to publish this data. For example, March 2017 data must be published by 31 March 2018.

Publish the data

Data must be uploaded to the Gender Pay Gap online reporting service. Link to the GOV.UK publication page from the service, not the publication attachment.

Your gender pay gap report (a written statement and a supporting narrative) should be published on GOV.UK. Create a new GOV.UK publication page for each report.

Your gender pay gap report must be published as an HTML publication on GOV.UK. You may also publish an accessible PDF. In your HTML publication, you should build any graphics as Markdown charts or tables so that this information is accessible and responsive.

Publication page template

The publication title, summary, detail and file name is a government standard and must not be changed.

Publication type: Transparency data

Title: [Department name or acronym]: gender pay gap report and data [snapshot year]

Summary: Data on the difference in employees average earnings from April [preceding year] to March [snapshot year].


Gender Pay Gap legislation introduced in April 2017 requires all employers of 250 or more employees to publish their gender pay gap as of 31 March 2017.The gender pay gap is the difference between the average earnings of men and women, expressed relative to mens earnings.

You can also:


Policies: Government transparency and accountability

Policy areas: Government efficiency, transparency and accountability

HTML publication title:

  • [Department name or acronym]s gender pay gap report [year]
Published 14 December 2017
Last updated 14 December 2020 +show all updates
  1. Updated advice in light of COVID-19.

  2. First published.

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