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Form: Export Plant Health phytosanitary certificate application form

Forestry Commission

March 24
12:39 2020

Details

How to apply

If you are unable to use the online electronic application for phytosanitary certification (EAPC) service, please send your paper application to the Forestry Commission at plant.health@forestrycommission.gov.uk. The following guidance applies regardless of the application that you use.

You will need to declare the following on your application:

  • country of destination (as well as any non-EU country of transit)
  • the means of transport and port of entry

You will also need to provide full information about the consignment, including:

  • the species of wood (except for wood packaging material)
  • any treatment applied (for example kiln-drying, heat treatment or fumigation)
  • the description and quantity (for example number of packs of sawn wood, volume of logs, number of pallets or crates and any identification marks)

Some countries also require an import licence or permit, which will be issued by that countrys National Plant Protection Organisation. If this is the case, you will need to produce it with your application.

If the material originated outside the EU or Switzerland was imported with a phytosanitary certificate, and the consignment has not been stored, split up, combined with other consignments or repackaged, you may be issued a re-forwarding phytosanitary certificate. You will need to send the Forestry Commission the original phytosanitary certificate from the materials source country or sufficient information to allow that certificate to be traced.

A fee of 15 is payable for considering and issuing a certificate and a minimum fee of 27 is payable if an inspection is required. Inspections are time-based, meaning 27 for the first hour (including office and travel time) and 7.50 for each 15 minutes or part thereof thereafter with a minimum fee of 27.

Key points

To avoid unnecessary delays, please note:

  • sea freight - 5 working days notice are required to consider an application, arrange an inspection and to prepare a certificate
  • air freight - 2 working days notice are required

These rules will be strictly enforced.

Commercial information for the purposes of Letter of Credit will not be included on the Phytosanitary certificate. However, the Letter of Credit reference number can be added.

Further notes on the form

Most of the information required is self-explanatory. However, the following notes are provided for clarification:

Part 1 - Name of Exporter

Enter details of the name of the individual or company that will be shown as the consignor (sender) on the printed and authorised phytosanitary certificate. This information identifies the source of the consignment to facilitate trace back and audit by the Forestry Commission. The name and address should be located in the exporting country. The name and address of a local exporters agent or shipper should be used.

Part 2 - Address of Exporter

Enter the postal address, post code, contact telephone number, fax number and email address of the applicant, and a contact name of an individual who can answer detailed questions about the consignment. Also see the note at Part 1 above.

Part 3 - Address where goods will be available for inspection (if different from Part 2)

Enter address details of premises where the goods can be inspected by a Plant Health Inspector if necessary.

Part 4 - Services Required/Details of Consignments

Enter:

a.) The name of the consignee receiving the goods in the importing country.

b.) The address (and name as above) of the consignee. This should be in sufficient detail to enable the importing countries authorities to confirm the identity of the consignee. The importing country may require the address to be a location in the importing country.

c.) The name of the seaport or airport in the importing country. This should be the first point of arrival in the country of final destination. The point of entry of the first country of importation should be listed where more than one country is listed in the TO section. The point of entry for the country of final destination should be listed in cases where the consignment only transits through another country. If the country of transit is also listed in the TO section, the points of entry into the transit country, as well as the final destination country, may be listed (for example, point A via point B).

d.) The name of the seaport or airport in Great Britain (GB).

e.) The date of export from GB.

f.) A description of the wood or wood products which are subject to phytosanitary control. Reference to the numbers of wooden pallets, crates, boxes, packing cases, cable drums etc associated with a range of commodities should be made here, as should reference to any distinguishing marks stamped, branded, stenciled or labelled on them to aid identification of the consignment. If the wood packaging material has been marked with a UK Wood Packaging Material Marking Programme/ISPM15 mark containing the International Plant Protection Convention IPPC) logo and a 2 digit ISO Country code, unique registration number and treatment code then this can be noted here, or at part 4k if more appropriate. A brief description of the commodity being shipped in the wood packaging material (whether it be subject to phytosanitary control or not) can also be entered here to aid identity of the consignment.

g.) The names of tree species (ideally botanical, if known). In practice it is acceptable to state softwood (coniferous) or hardwood (non coniferous). However, to aid completion a few botanical names of common tree species used for wood products are provided below:

Softwoods/conifers

Common name Botanical name
Norway spruce Picea abies
Sitka spruce Picea sitchensis
Scots pine Pinus sylvestris
Weymouth pine Pinus strobus
Corsican pine Pinus nigra
European larch Larix decidua
Japanese larch Larix leptolepis
Douglas fir Pseudotsuga menziesii
Silver fir Abies alba
Western Red Cedar Thuja plicata

Hardwoods/non conifer

Common name Botanical name
Poplar /Aspen Populus
Alder Alnus
Birch Betula
Willow Salix
Maple/Sycamore Acer
Plane Platanus
Beech Fagus
Oak Quercus
Chestnut Castanea
Elm Ulmus

h.) The country where the wood material was grown/originated from, if known.

i.) The serial numbers of phytosanitary certificates issued in the country of origin (if applicable). This section should only be completed when re-forwarding certificates are required (for example, when imported consignments of sawn timber are being re-exported).

j.) The dimensions or weight of either the individual wood packaging articles or the volume of timber used to construct them. If the actual

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