GovWire

Guidance: Travelling to the United Kingdom passenger locator form how-to guide

Border Force

October 8
16:03 2021

This guidance is also available in Welsh.

Overview

You must complete a passenger locator form online before you arrive in the UK. You must complete the form even if you are only transiting through the UK.

You can submit the form any time in the 48 hours before you arrive in the UK. Its free to submit the form.Youll need to show your form when you check in to travel or board your plane, train or ferry to the UK.

You can also use the passenger locator form service to:

  • set up an account to save your details if you travel frequently
  • sign in to your account to edit and submit an unfinished form
  • prove your vaccination status, if youve been fully vaccinated in the UK

If youre travelling with other people

Each adult must complete their own form.

You can include someone under 18 years old who is travelling with you on your form, if you are staying together at the same UK address.

Check what rules apply when travelling with children.

When you do not need to complete the form

You do not need to complete the passenger locator form or book COVID-19 tests if youre travelling from one of the following places, and you were there for 10 days or more:

  • Republic of Ireland
  • the Channel Islands
  • the Isle of Man

You do not have to complete the form if your job means youre exempt.

Coronavirus (COVID-19) testing and quarantine rules

Any tests you need to take after you arrive in the UK must be booked before you complete the passenger locator form.

You might also need to provide a negative coronavirus test before you travel to the UK, depending where you have been in the 10 days before you arrive and whether you are fully vaccinated.

If youre travelling to England

Read an overview of all the rules if youre:

There are different rules if you have been in a red list country or territory in the 10 days before you arrive in England. Red list rules apply whether you are fully vaccinated or not.

If youre travelling to Scotland, Wales or Northern Ireland

The UK is made up of four nations: England, Scotland, Wales, and Northern Ireland. They may have different border health rules and it is essential you check the rules for the specific country you are travelling to.

Check the testing and quarantine rules:

What youll need to complete your form

To complete the form youll need:

  • your email youll need it to be able to log back into your form and to receive your QR code
  • your phone number we should be able to contact you on this number in the UK
  • your passport details or the travel document youll use when you arrive at the UK border you must use the same travel document for both arrival and departure
  • your travel details, including times and dates
  • the address where you will stay in the UK (if applicable)
  • booking reference numbers for any COVID-19 tests you must take after arriving in the UK
  • the invoice number for your quarantine hotel booking if you need one

If youre arriving in England and using Test to Release, youll also need the name of the test provider you booked with.

You can include multiple journeys in your form if youll enter the UK more than once in a 48-hour period.

Vaccination status when entering the UK

On your passenger locator form, you will be asked whether you meet the vaccine eligibility criteria.

To be eligible, you must be fully vaccinated. This means that you have had a complete course of an approved vaccine at least 14 days before you arrive in the UK. The day you had your final dose does not count as one of the 14 days.

The vaccine must be administered by either:

  • the UK vaccination programme
  • an approved overseas vaccination programme in a listed country

If you meet the criteria, you must bring proof of your eligibility with you during travel.

If you dont meet the criteria, or select not to say, you will be required to self-isolate for 10 days and to purchase a Day 2 and 8 test.

Regardless of your vaccination status, you may still need to self-isolate if NHS Test and Trace notifies you that youve been in contact with someone who has tested positive for COVID-19. Check the rules about NHS Test and Trace for more information.

It is a criminal offence to provide false or deliberately misleading information when filling out your passenger locator form. You could be fined, imprisoned or both if you do not provide accurate details about the countries you have visited in the 10 days before you arrived in the UK.

After you complete the form

Download the form or select to receive it by email as a PDF. The form will include a QR code. You can print this out or keep it on your phone. You will be asked to show your QR code to your airline, ferry/cruise or rail operator before you board. You may also be asked to show it when you arrive in the UK.

What we do with the information you provide

The information you give will be used to contact you if someone you travelled with develops COVID-19 symptoms. It may also be used to check that you are following the quarantine rules that apply to you.

Your information will be kept for 42 days then deleted unless its needed for related work.

If you create an account, the information youve saved will be kept for up to 6 months from the date you last signed in.

Your account and all the information stored in it will then be deleted.

Your information will be used in line with the privacy policy.

If you need to update your details

If any of your information changes after you have submitted your form, for example your travel details or contact information, you must complete a new form.

If you need help completing the form

You can call the passenger locator form helpline. Help is available in English only.

Calling from the UK

Passenger locator form helpline
Telephone: 0800 678 1767
Monday to Friday, 9am to 5pm, GMT
Calls are free of charge

Calling from outside the UK

Passenger locator form helpline
Telephone: 0044 207 113 0371
Monday to Friday, 9am to 5pm, GMT
Call charges depend on the network provider

Entering the UK Vaccination rules

Check if you qualify as fully vaccinated

Fully vaccinated means that you have had a complete course of an approved vaccine at least 14 days before you arrive in England. The day you had your final dose does not count as one of the 14 days.

The vaccine must be administered by either:

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